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Scan to an Editable Text File (OCR)

Your machine can convert characters in a scanned document to text data using optical character recognition (OCR) technology. Edit this text using your preferred text-editing application.
  • (Windows®) Nuance™ PaperPort™ 12SE must be installed on your computer.

  • (Macintosh) Presto! PageManager must be installed on your computer.

    Download Presto! PageManager from http://www.fujixeroxprinters.com/.

    The Scan to OCR feature is available for English, French, German, Dutch, Italian, Spanish, Brazilian Portuguese, Danish, Swedish, Japanese, Korean, Traditional Chinese and Simplified Chinese.

  • Use the Scan button on the machine to make temporary changes to the scan settings. To make permanent changes, use Fuji Xerox's ControlCenter software.
DocuPrint M225 dw/DocuPrint M225 z
DocuPrint M265 z

DocuPrint M225 dw/DocuPrint M225 z

  1. Load your document.
  2. Press (Scan).
  3. Press or to select the Scan to PC option, and then press OK.
  4. Press or to select the OCR option, and then press OK.
  5. If the machine is connected over the network, select the destination computer.
  6. Press OK.

    If the LCD prompts you to enter a PIN, enter the four-digit PIN for the destination computer on the LCD.

  7. Do one of the following:
    • To change the scan settings for this document, press or to select Yes, and then press OK. Go to the next step.
    • To use the default scan settings, press or to select No, and then press OK. Press Start.

      The machine starts scanning. If you are using the machine's scanner glass, follow the LCD instructions to complete the scanning job.

    • In order to change scan settings, Fuji Xerox's Control Center software must be installed on a computer connected to the machine.

  8. Select the scan settings you want to change:
    • Scan Type
    • Resolution
    • File Type
    • Scan Size
  9. Press Start.
    The machine scans the document, converts it to editable text, and then sends it to your default word processing application.

DocuPrint M265 z

  1. Load your document.
  2. Press Scan>to OCR.
  3. If the machine is connected over the network, press or to display the computer where you want to send data, and then press the computer name.

    If the LCD prompts you to enter a PIN for the computer, enter the four-digit PIN on the LCD and then press OK.

  4. Do one of the following:
    • To change the scan settings, press Options, and then go to the next step.
    • To use the default scan settings, press Start.

      The machine starts scanning. If you are using the machine's scanner glass, follow the LCD instructions to complete the scanning job.

    In order to change scan settings, Fuji Xerox's Control Center software must be installed on a computer connected to the machine.

  5. To scan both sides of the document (DocuPrint M265 z):
    • Press 2-sided Scan, and then select the document type.
    Option
    Description
    2-sided Scan: Long Edge
    2-sided Scan: Short Edge
  6. Select the scan settings you want to change:
    • Scan Type
    • Resolution
    • File Type
    • Scan Size
  7. Press OK.
  8. Press Start.
    The machine starts scanning. If you are using the machine's scanner glass, follow the LCD instructions to complete the scanning job.
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