# Invoicing settings

## Payments

The fields 'Bank','Bank account', 'BIC', 'IBAN', and the two other payment options are simply copied into the fields with the same name on the invoice. 'Days' specifies the default credit period for your customers. You can change this for each invoice, but the value you specify here is the default.

You'll need to specify credit terms for each language that you want to send invoices in. Add credit terms for additional languages with the button below the credit terms. You can select any language that is defined in the currently selected template. Type in your terms in the field to the right.

## Invoice columns

Economacs will automatically show or hide invoice columns based on the invoice. Only columns that are checked in this section are ever shown.

## Templates

Click the 'Manage custom templates' button to add and remove invoice templates from the current document. The table also contains a number of pre-defined invoice templates. These templates cannot be removed.

To add a template, either click the button below the table or drag a template file into the table. If you drag in a template with a name identical to one that it already there (and not a pre-defined template), it will be replaced. In the table you can see a preview of the template, and the languages available in the template.

For more information on how to create custom templates, please see the custom template help page.

## Automatic entries

The application can create entries for the invoices that you create and receive. For customer invoices (that you send) there are two basic methods used:

1. Upon receipt of payment. A single entry is created when you mark the invoice as paid in full.
2. Using accounts receivable. An entry is created when you send the invoice, and each time the invoice is partially paid or paid in full. In order for this to work, you need to specify various 'special' accounts to use:
   - Accounts Receivable. The account where the customer's debt to you (incurred when the invoice is sent) is filed.
   - Accounts Payable. Used for supplier invoices, this is where your debt to your suppliers (incurred when you receive an invoice) is filed.
   - Exchange rate gains and losses. The accounts to use for gains and losses incurred when invoices are in a different currency than your currency.
   - Rounding. If you use rounding on invoices, the fractional amounts will be filed in this account.