# New entries

This view is the primary way to enter entries in Economacs. There are three different methods to create new entries.

In the lower part of the view you have controls common to all three methods: the entry name (a brief description for the journal and ledger), some optional comments, a date and an optional image (e.g. a scanned receipt). When choosing a date for the entry, keep in mind that the program enforces a strict date order, which can be disabled by clicking the lock icon next to the calendar. You should also be aware of the fact that Economacs stores any added receipt in your accounting file. If you add many large receipts your file will become very large. Receipts will be capped at approximately 100 kB.

If you are registered for VAT, both the ‘expense’ and ‘income’ methods require that you’ve set up the appropriate accounts in VAT settings.

## Expenses and incomes

Using the these methods Economacs can guide you to creating an entry of the corresponding type. Enter the requested information. When you are done, the ”File” button in the lower right corner will be enabled and you can file the entry. You can also switch over to the manual mode to see the details of the created entry.

## Manual mode entries

In manual mode you enter each row of the entry manually. Add or remove rows using the ‘+’ (⌥⌘N) and ‘-’ buttons. Each row requires an account and a non-zero value for debit or credit. If you’ve specified any tags you can also assign tags to individual rows. Note that you should only assign tags to income or expense accounts.

If you wish to see the chart of accounts, you can select View→Show chart from the menu to open it in a drawer.

The entry can be filed using the ‘File entry’ (⌘R) button once you have entered two or more rows that are balanced (i.e. the sum of debit values matches the sum of credit values). You can balance the entry automatically by using the ‘Make it balanced’ (⌘B) button, which makes the entry balanced by changing the debit/credit values of the currently selected row.

Optionally, you can hold ⌥ while clicking the 'File entry' button to file the entry under Pending. You can also hold ⇧ while clicking 'File entry' to file the entry as an accrued cost or income. A small popover window will open. Here you can select the months over which the cost or income is accrued, and the account to use for accrued income or costs.